This program only deletes transaction lines that have been successfully imported. Lines are ordered and grouped Tax is calculated GL date is determined GL accounts are assigned using Auto Accounting Tax, freight, commitments, and credit memos are linked to transaction lines All transactions are batched Validated lines are used to create the transaction. Errors can be corrected in the Exception Handling window.
Once corrections are made, Auto invoice must be resubmitted. Records that pass validation get transferred to Receivables tables. AutoInvoice Exception Handling Windows -Interface Exception window displays exception messages associated with all invalid records -Interface Lines window displays records that fail validation, provides an error message and can be used to correct the errors -The Line Errors windows displays errors associated with a specific line, and can only be opened from Interface Lines window -Interface Exceptions window displays Interface Id, Exception Type, Error Message and Invalid Value associated to the error -Data cannot be edited in this window, but error can be viewed and corrected by clicking the Details button -Error Message and Column name with invalid data are displayed in the Message column, and the invalid value that needs to.
Previous post. The transaction sours defines how values in invoice lines will be interpreted and validated, such as grouping rules and customer information. Transaction Type — The transaction type defines the accounting information for the lines and how each line will be validated and processed. Line Transaction Flexfield — The line transaction flexfield defines how invoices will be grouped. Grouping Rules — The grouping rules allow you to customize how credit and revenue lines should be grouped to form an invoice Customers Currencies Items Payment Terms What are the tables utilized by Auto Invoice?
The interface looks simple and easy to use, but it gets tricky. The requirements for populating the interface tables depend on how the application is configured. If you use this source for a different operating unit, the invoices will not be selected for validation. Similarly, how the customer information is validated is dependent on how the transaction source is setup.
After populating the interface tables, now how do I run Auto Invoice? The Auto Invoice process consists of three concurrent programs: Auto Invoice Master program — Selects and marks invoices in the interface tables for processing based on the parameters, and calls the Auto Invoice Import program Auto Invoice Import program — Validates the selected invoice lines and distributions and when all are validated, creates the invoices or else populates the error table Auto Invoice Purge program — Removes processed records from the interface tables.
If the system is setup to remove processed records after each run then this process is not necessary. The Auto Invoice interface performs the following tasks: Validates all lines Calculates tax Determines the GL period GL accounts are assigned to Auto Accounting Groups and orders invoice lines Links credit memos, tax or freight to invoice lines, if applicable Transfers the invoices to AR tables After a successful completion of the Auto Invoice Interface process, the Auto Invoice Execution Results Report will list the lines that were successfully transferred and the lines that failed.
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